The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.
|Purpose||Data (key elements)||Basis|
|Enquiring about BASC and our activities||Name, email, message||Legitimate interests - it is necessary for us to read and store your message so that we can respond in the way that you would expect.|
|Subscribing to email updates about BASC||Name, email||Consent - you have given your active consent.|
|Making a donation to BASC||Name, email, address, payment information||Legitimate interests - this information is necessary for us to fulfill your intention of donating money and your expectation of receiving a confirmation message.|
|Signing up as a member||Name, address, email||Contract - by paying your membership fees you have consented.|
|Website functionality||Website activity collected through cookies and retention of password||Legitimate interests - it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect.|
|Organisation of Annual Dinner||Name, address, email, telephone number, dietary requirements, accessibility requirements, menu choices and payment information.||Consent – by signing up to attend the dinner, you consent to us retaining this required information.|
|Distribution of Backtrack||Name and address are shared with BASC’s Backtrack distributor solely for the purpose of distribution of Backtrack and not further.||
Consent – by joining BASC, you have consented to being sent Backtrack on a periodic basis.
|Annual payment of BASC subs||Name, email details and method of payment are stored.|
We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.
For example, we may use your personal information to:
We will only pass your data to third parties in the following circumstances:
In addition, we would only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation. We do not currently envisage any circumstances where this would be necessary.
We take the principles of data minimisation and removal seriously and we will only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.
Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.
You have a range of rights over your data, which include the following:
A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/
If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.
Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.
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